Engineering Specialist 3 – Permit Specialist Oregon Department of Transportation Highway Division – Region 4 District 10 Office Bend, Oregon
The role: As the permit specialist, you will respond to a wide variety of permit related inquiries (i.e., access, utilities, miscellaneous) from internal and external customers.
This position receives, reviews, coordinates and processes permit applications to ensure all application materials, needed data and requirements are complied with. In this role, you will conduct field inventories and recommend approval or denial of permit to the assistance district manager and/or district manager and provide assistance in coordinating and communicating information regarding denied permits.
We invite members of all diverse communities to join our workforce as we endeavor to best serve Oregonians from every background. ODOT values diversity and inclusion because they are good for Oregon. We believe that by welcoming differences, encouraging new ideas and views, listening to and learning from each other, and providing opportunities for professional enrichment we are better able to serve those around us. We thank you for considering this employment opportunity.
Work with parties to resolve incomplete application issues.
Research and/or obtain other data, studies, etc. required for permitting.
Perform and document road/field inventories.
Issue and write permits and select appropriate standard permit provisions for accesses, utilities, and other activities.
Obtain required information, documentation, records, studies, data, etc. for making determinations and/or for resolving issues.
Assist permit applicants through meetings in person, with attorneys, engineers and applicant, by explaining and directing them to ODOT rules and regulations for road approach management.
Coordinate with traffic/district engineer and others, the review, identification of issues and required revisions to plans in order to mitigate traffic issues, coordinate drainage calculations, identify utilities for locations, etc., ADA and NPDES compliance.
Coordinate, determine and enforce the provisions of permits regarding placement of facilities, traffic control, restricted work hours, signage for safety compliance and method of work during permit activities.
Provide technical advice during on-site project inspections and ensure compliance.
Research right of way and agreement files, engineering standards, administrative rules and revised statutes.
Monitor right-of-way issues.
Requires daily contact with public officials, professionals, contractors, and members of the public. Contacts can frequently involve others with conflicting views and/or be hostile in nature.
Must makes on the spot judgments regarding construction methods and traffic control.
Requires occasional outdoor work in all types of weather conditions, possibly in high traffic volume and noise situations.
Occasionally works nights and weekends.
Occasional travel and overnight trips.
To request a copy of the PD, which includes all duties and working conditions, please email Sr. Recruitment Consultant Janelle Brown.
What’s in it for you:
Rewarding work in a fast-paced, creative environment.
Colleagues who are passionate about public service.
Work/life balance and 10 paid holidays a year, flexible work schedules and competitive benefits packages. Click here to visit our full benefits website.
Multi-modal ride sharing! Get There is Oregon’s easy-to-use carpool matching tool and trip planner that will get you where you need to go.
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Qualifications – You must have:
An associate's degree in engineering technology from a recognized community college or technical school of engineering AND
Four (4) years of experience directly related to engineering.
Five and one-half years (66 months) of sub-professional* engineering experience.
An equivalent combination of education and experience.
You will be required to use a vehicle to conduct business. You must possess and maintain a valid driver license and acceptable driving record. Your license does not have to be issued in Oregon to be considered.
*Sub-professional experience is defined as working below the professional level but distinctly above the technical level and under the supervision or oversight of a professionally trained or licensed person.
Attributes - What we’d like to see:
If you have these qualities, let us know! It’s how we will choose whom to move forward!
Demonstrated ability to manage or coordinate many diverse projects simultaneously.
Demonstrated knowledge and ability to write specifications while performing field inspections of work performed by others under permit authority.
Experience using software for writing documents, researching, and reporting various types of data.
Demonstrated ability to use judgement in stressful situations, and apply policies and practices and to preserve public safety and the function of the highway system.
Experience and knowledge of Access Management and access permitting procedures.
How to apply:
Attach a resume. Your resume must include complete dates for each employer.
Attach a cover letter. Your cover letter must be limited to no more than two (2) pages and clearly demonstrate how your experience and training relates to the desired attributes above. Please address your cover letter to Assistant District Manager Jim Scholtes. Generic cover letters and/or cover letters that do not address the desired attributes above will be graded as non-responsive. If you are an external applicant, you must upload in ‘Resume/CV’ section of the application.
After you submit your application, be sure to respond to the public records request authorization. This screen will come after you submit and will complete the process. If you are an employee, the PRR task will come to your Workday inbox.
If you are a veteran, the task to claim preference will come after the PRR question. For privacy reasons, please do not attach your DD214/DD215/civil service preference letter to your application or combine it with any other required document attachments. We will ask you for your documents later in the process. If you need time to locate or order your documents from the VA, please contact the recruiter at the phone number or email under the ‘Need help?’ section below.
Warning! The system will timeout after 20 minutes of inactivity. You must submit your application after you begin the process. You cannot save your progress and come back to it later.
We may also use other factors to help us decide who will move forward, such as your related work experience, your education and the overall professionalism of your application materials.
If you are a veteran you may receive preference. Click here for more information about veterans’ preference. If you checked that you are a veteran, we will ask you for your documents later in the process. It is important that you submit your documents as soon as you receive the request. If you need time or need to order your documents from the VA, please contact the recruiter at the phone number or email above. Do not attach your documents to your application when you submit.
We do not offer Visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US.
Don’t attach extra documents. We will only look at documents that we ask for.
We will conduct name-based criminal background checks on final candidates, not including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.
You will be represented by the Association of Engineering Employees of Oregon (AEE).
Human Resources/Recruitment, MS12 355 Capitol St NE Salem OR 97301-3871 Fax 503-986-3895
ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact the employee civil rights and diversity manager at 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.
Additional Salary Information: Visit https://www.oregon.gov/oha/pebb/pages/index.aspx for additional benefit information.
Internal Number: REQ-24328
About Oregon Department of Transportation
The Oregon Department of Transportation began life in 1913 when the Oregon Legislature created the Oregon Highway Commission to "get Oregon out of the mud." Today, the Oregon Department of Transportation works to provide a safe, efficient transportation system that supports economic opportunity and livable communities for Oregonians. We develop programs related to Oregon’s system of highways, roads, and bridges; railways; public transportation services; transportation safety programs; driver and vehicle licensing; and motor carrier regulation.